What providers say about saved text

ServiceWhat the provider documentsWhat to ask or check
HanashiHanashi’s terms describe a mandatory written archive for registered and private calls. Finalised original speech and translations are kept for operational review for 30 days from call start.Read Hanashi’s terms for how operational retention differs from personal transcript copies. Hiding subtitles or choosing no audio/video recording does not turn off the required written archive.
Microsoft TeamsMicrosoft says Teams doesn’t save the live caption display. Meeting transcription is separate and can produce a downloadable transcript.Ask the organiser whether transcription or recording will run and who gets access to any resulting file.
Google MeetGoogle documents a separate meeting transcript saved to the organiser’s Drive when transcription is used. The recording feature can also save captions in the recording if selected.Ask whether the organiser planned automatic transcription, what the access rules are for this meeting and whether you can opt out.
ZoomZoom’s May 2026 update separated newer meetings’ live captions from saved Meeting transcripts. Live caption download was removed, and playback captions can still appear with recordings.Ask the host whether the meeting transcript or cloud recording is enabled and who can view or save it.

Treat the original speech, captions and chat as separate

Suppose you practise talking about holidays and want to keep the name of a museum. You could type only the museum name in a note. There’s no need to ask for a full transcript to keep one word. Check whether the note is yours alone or shared before adding other people’s details.

If the discussion includes anything you would prefer to keep off the written record, ask in advance what will be captured, who can open it and when it will be removed. If you cannot establish the answer, stick to another topic or choose a setup whose rules you can confirm.

Why choose Hanashi?

If you want to meet a Japanese host for a normal conversation about a shared interest, Hanashi combines host choice with captions and translation. Read the recording and transcript terms first so you can decide what to share.

If using a service without a required written archive is part of your decision, check a different provider’s documentation and ask the organiser about the actual meeting settings.

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